Elected Official Email Template

Updated 12/21/2023

(Dear Federal, State, or Local Elected Official),

I hope this email finds you well.  I am writing to you today as (insert title and YPR chapter) and one of your constituents to bring an urgent issue to your attention and request your support (and/or assistance).

First and foremost, I want to express my appreciation for your dedicated service to our community and your tireless efforts in representing our interests in (Congress, State Legislature, or Local City Government).  As a concerned citizen, I firmly believe in the importance of engaging with our elected officials to address critical matters that affect our lives and the future of our nation.

The reason for my correspondence today is to draw your attention to an issue that deeply concerns me and many others in our district/state/country.  (Briefly describe the issue and its significance).  The consequences of inaction or inadequate response to this matter are (describe potential consequences).

I strongly believe that our elected representatives have a crucial role to play in addressing these challenges.  Therefore, I kindly request your support and action on the following fronts:

  1. (State your first request or proposed solution).  Explain why you believe this action is necessary and the potential benefits it would bring.
  2. (State your second request or proposed solution).  Provide relevant information and evidence to support your request.
  3. (State your third request or proposed solution).  If applicable, share personal stories, statistics, or other compelling data that highlight the urgency and importance of the issue

I understand that your time is limited and you have numerous responsibilities as an Elected Representative.  Nevertheless, I urge you to consider the gravity of matter and take appropriate action to address it.  Your voice and influence can make a substantial difference in shaping policies that will benefit our community and our nation.

Moreover, I would greatly appreciate the opportunity to discuss this issue further with you or a member of your staff.  I believe that an open and constructive dialogue is essential for finding viable solutions and making progress.  Please let me know if it would be possible to arrange a meeting, either in person or via phone/video call.  

Thank you for your attention to this matter and I look forward to hearing from you soon.  I have faith in your commitment to public service and trust that you will take appropriate action to address the concerns of your constituents.

Yours Sincerely,

(Name, Address, City, State. Zip, Email Address, and Phone Number)